The whole trade.
One clean screen.
Real screens from the live product — this is how WatchFlow actually runs, on the desk and in the pocket.
The trade doesn't happen at a desk
Shows, meets, a buyer standing in front of you — the book has to come along. The full platform runs on your phone: dashboard, inventory, posting, library. Every change pushes live the second it happens. One clean space for the whole operation, wherever you're standing.
- Dashboard, inventory, posting, library — all on the phone
- Sold on the desk is Sold on the phone
- Every teammate, same book, same second
Enter a piece once — everything connects
Retyping the same watch into the listing, the deal, and the invoice is where errors live. In WatchFlow a piece goes in once — photos, reference, condition, cost, papers and box — and that one record powers all of it, storefront included. Nothing gets retyped, so nothing drifts.
- Photos, reference, condition, cost, papers — once
- One record: listing, deal, invoice, storefront
- In Stock, Reserved, Sold, Returned to Vendor
One tap — every group you pick
Posting a piece used to mean pasting the same photos and specs into a dozen chats. Pick your WhatsApp groups and Telegram channels, publish once, and the status at every destination is tracked. AutoCaption drafts the caption from the piece's actual specs, in the tone you choose — it never invents a detail.
- Every WhatsApp group and Telegram channel you pick
- AutoCaption drafts from the specs — never invents details
- Publish status tracked per destination
Every deal, lead to close
Deals live in texts, groups, and your head — until one slips. WatchFlow puts each one on a board, lead through negotiation to close, linked to the piece and the contact behind it. Open any deal and see the deposit, the balance, and when the money landed.
- Deposits, balances, and what's owed — on the deal
- Trade-outs settle the net: cash, billing, or store credit
- Memo deals tracked apart from sales
The deal already wrote the invoice
Retyping a closed deal into an invoice is where mistakes get in. WatchFlow generates the branded invoice from the deal itself — the piece, the price, the customer are already there — and when a deposit is recorded it links up and the status moves on its own: draft, sent, paid. Payments live in a ledger you control; wires, cash, and trades are normal in this business, and WatchFlow never touches your customer's card.
- Branded invoices generated straight from the deal
- Deposits auto-link; status follows the money
- Four free invoices monthly — unlimited on Professional
Pick the reference. The specs fill themselves.
Every intake used to start with a spec hunt — specs, photos, production years, retyped for the thousandth time. WatchFlow carries a catalog of 30,000+ references, and the search forgives you: “Pepsi” works, a partial ref works, a typo still lands. Choose the reference and the piece is on the book, specs and all.
- 30,000+ references with specs, photos, production years
- Search by nickname, partial ref, or typo
- Free plan: 1,000 references. Professional: full catalog
Three reports. One answer.
Three reports can give three answers when each defines a sale its own way. WatchFlow ties every report to one definition of a recognized sale — accrual by sale date, cash by payment date. Ask the book once and the answer holds.
- Accrual by sale date, cash by payment date
- Margin, velocity, and inventory value from daily records
- Report Builder and exports — Professional and Team plans
See it with your own inventory.
Starter is free forever — no card. Import your first pieces in minutes.